> ## Documentation Index
> Fetch the complete documentation index at: https://docs.district79.school/llms.txt
> Use this file to discover all available pages before exploring further.

# Operations

> Seeding, year rollover runbook, audits, and support contacts.

## Seed users

```bash theme={null}
npm run seed-users
```

Edit `src/scripts/seed-users.js` before running against Atlas. Sign-in will fail for any DOE Google account that is not in `users`.

Additional scripts:

* `npm run assign-principals` — `src/scripts/assign-principals-to-forms.js`
* `npm run fix-form` — `src/scripts/fix-form-permissions.js`

## Annual rollover runbook

<Steps>
  <Step title="Publish the question bank">
    Super Admin → `/admin/questions` → publish with `{ confirm: true }` and pin `schoolYear` to the **new** year.
  </Step>

  <Step title="Set deadlines and district goals">
    Year setup (`/dashboard?view=bulk-create`) or `PUT /api/school-year`.
  </Step>

  <Step title="Duplicate plans">
    `POST /api/admin/forms/rollover` with `sourceYear` / `targetYear`. Confirm `created` vs `skipped`.
  </Step>

  <Step title="Verify archive">
    Source year `archived: true`. Opens of last year’s forms are read-only.
  </Step>

  <Step title="Tell principals">
    They update copied answers, compare attendance/housing/counseling, attest, and submit.
  </Step>
</Steps>

![Rollover confirmation](https://placehold.co/600x400)
*Caption: Add screenshot showing rollover result counts (created, skipped, errors) and the archived-year tag on 2025-2026 forms.*

## System health

Super Admin → `/admin/system` (also **System** in the Admin sidebar).

Confirms API uptime, MongoDB data size, Redis memory/keys, env var presence, and the unique `schoolName` + `schoolYear` index. Flush app caches or retry Redis from that page. Details: [System health](/features/system).

## Auditing

UI: `/admin/logs`. Writes go through `src/lib/auditLogger.js` into `AuditLog`. Logins are recorded in the NextAuth `signIn` callback (fire-and-forget).

## Support

| Role                                              | Contact                                                                              |
| ------------------------------------------------- | ------------------------------------------------------------------------------------ |
| Data Systems Administrator                        | Javier Jaramillo · [jjaramillo7@schools.nyc.gov](mailto:jjaramillo7@schools.nyc.gov) |
| Executive Director, School Support and Operations | Veronica Pichardo · [VPichardo@schools.nyc.gov](mailto:VPichardo@schools.nyc.gov)    |

Access requests: the account must exist in MongoDB **before** the person uses Google sign-in.

Runtime incidents (403, 429, OAuth bounce): [Troubleshooting](/guides/troubleshooting).